Volvo Streamlines Purchasing from Key Supplier

Volvo is one of the biggest and fastest growing car companies in the world. With more than 571,000 cars sold worldwide, Volvo posted $37.4 billion of revenue in 2017 and grew by more than 13 percent. The Swedish carmaker continues to grow rapidly, with popular models like the XC60 II and XC40 and record sales.

Volvo has been fuled by a range of key, cutting-edge suppliers, including an industrial enterprise that integrates Volvo's R&D, production, and sales. Since its establishment, the company has accumulated a wealth of professional manufacturing experience and deep technical know-how. From the initial production of single auto parts and components, this Volvo supplier now produces automotive engine lubrication systems, cooling systems, and other components. The company maintains close cooperative relations with many large automakers, such as Brilliance Auto, Chery Automobile, Geely Auto, Great Wall Motor, Lotus Auto, Youth Auto, and Mitsubishi Engines.

The Challenge: Efficiently Procuring and Supplying Car Parts to Keep Pace with Demand

To meet skyrocketing demand and drive profits, Volvo worked with suppliers to streamline its procurement process through an EDI system.

Volvo set out to develop a more efficient, secure, and reliable service delivery solution for its docking with the aforementioned, key supplier. Volvo needed to implement EDI into its business processes with its supplier. This meant setting up an integration that could filter and map purchasing information in order to meet internationally accepted EDI requirements, which meant it constituted an EDI software solution.

Volvo's supplier sought a solution to connect with Volvo's EDI and automate business processes. Specifically, the supplier needed an EDI software solution that would:

  • Fully integrate its ERP with Volvo's EDI to standardize purchases and other supplier-customer messages.
  • Provide a docking process to translate EDI messages.
  • Securely transmit all files and EDI messages using OFTP to ensure reliability.
  • Directly import EDI files into databases through secondary development.

The EDI message standard required by Volvo is EDIFACT. The types of transactions include:

  • DELFOR — delivery plan, supplier receives
  • INVOIC — invoice, supplier receives
  • DESADV — delivery notice, supplier sends to Volvo
  • Lable — label, supplier generates print

To handle this EDI integration, Volvo and its supplier needed a fast, secure EDI software solution. They chose ArcESB.

The Solution: Secure File Transfer with ArcESB OFTP, Script, EDIFACT, and SQL Server Connectors

The whole implementation process of the EDI system docking can be summarized as follows:

First, by configuring the two sides of the OFTP information, Volvo receives the DELFOR and INVOIC EDI files and directly imports the data into its database through the secondary development conversion format. When sending the DESADV, the data is read twice from the database. The data is converted into the EDI format and sent to Volvo via OFTP.

At the same time, the DESADV and DELFOR information is combined in order to extract relevant data from the database, and a label (which is in .jpg format) is generated and printed on the box.

With the use of ArcESB's OFTP, Script, EDIFACT, and SQL Server Connectors, the Volley-compliant EDI docking method is satisfied, and the operation process is set automatically, which eliminates errors caused by manual data entry. In addition, the secure file transfer protocol (SFTP) can be configured with the other party's certificate, creating a secure, closed loop. The transmission process is encrypted, signed, safe, and reliable.

The Results: More Efficient Supply to Meet Massive Demand

Volvo and its supplier achieved seamless EDI integration, saving both parties countless hours, cutting their costs, and eliminating inaccuracies.

The supplier's system now fully supports SSL, encryption, signature, and compression through Odette's officially certified OFTP, which successfully docks with the Volvo EDI system. The supplier's EDI through ArcESB also provides secondary development, translation of EDI messages of multiple service types, and integration with ERP systems.

The supplier fully satisfies Volvo's requirements while enjoying and passing on savings in the process. Additionally, Volvo continues to enjoy a more efficient system that's driving rapid growth and profits.